Farm Supplies

What this page helps you do

Operations → Inventory → Farm Supplies keeps operational consumables separate from medicines and feed. Use it for milking liners, filters, detergents, protective equipment and parlour spares. The page shows active Supplies catalogue products and their recorded stock, so you can find what needs a delivery or purchase without misclassifying an item as Health or Feed.

This page is a category-focused working list. It uses the same stock ledger, receipts, batches and purchasing process as the rest of Inventory; it simply limits the product list and new receipts to Supplies.

Before you start

• Select the correct farm. Products and balances on this page belong to that farm.
• You need inventory-view permission to see the list.
• Add product, Receive stock, Receive and Buy require inventory-management permission. Users without it can still open permitted product details.
• Only active Supplies products are shown. Use the full Products page when you need to manage an inactive definition.

Find a supply

Use the chips above the search box to restrict the server-side list:

Chip	Typical use
All	Every active product in the Supplies category.
Milking liners	Liners used by the milking system.
Filters	Milk, water or equipment filters recorded as farm supplies.
Detergents	Cleaning and wash-cycle products that are not clinical stock.
PPE	Gloves, protective clothing and other personal protective equipment.
Parlour spares	Replaceable parlour components and operational spares.
Other	Supplies that do not fit the named categories.

The selected chip shows the matching total. Selecting a chip returns to page 1.

Enter part of a product name or other supported catalogue text in Search farm supplies…. Farmlync waits 300 milliseconds after typing stops before requesting the filtered results, which avoids sending one request for every keystroke. Changing the search also returns to page 1. During a background refresh, Updating results… appears while the previous page remains visible.

The first page shows 25 products. Use the pagination controls to move between pages or change the page size. If records are removed or a filter reduces the result, Farmlync moves back to the last valid page automatically.

An empty filtered view may mean only that the selected chip or search is too narrow. Clear the search and select All before concluding that the farm has no matching supply.

Understand each product row

Each row shows the product name, subcategory and manufacturer when set. A tracked product shows its on-hand quantity and unit. No stock received means no receipt has been recorded for it; a displayed 0 means its recorded balance is empty. A Not stock-tracked badge means this product has no maintained on-hand balance. A tracked item with an established balance of zero or below its reorder level gets Low. Open the row and follow the Product detail guide for usable and blocked stock, batches, locations, usage, receipts and cost.

Display	Meaning
Product name	Farm product definition. Select it, or the chevron, to open Product detail.
Subcategory · manufacturer	Classification and manufacturer when configured.
Quantity and unit	Current recorded total for a stock-tracked product.
No stock received	The product is tracked, but no stock balance has yet been established. It is deliberately not treated as low stock.
0 unit	Stock was established and the recorded balance is now zero.
Not stock-tracked	The product can be used for intake or cost context, but Farmlync does not maintain an on-hand balance.
Low	An established tracked balance is zero or below its configured reorder level.
Buy	Adds this low product to the Purchase list. Visible only when the product needs restocking and you can manage inventory.
Receive	Opens a receipt with this tracked product selected. Visible only when you can manage inventory.

The list total is the number of products matching the current server-side filters, not the number of physical units.

Follow a low-stock link

If you followed a low-stock link, the list may show only replenishment candidates. Show all clears that restriction when rows are displayed; if the filtered view is empty, reopen Farm Supplies from the Inventory menu. Check the full list before creating a duplicate product.

The low-stock-only view includes tracked products whose established balance is out of stock or below the reorder level. A product that has never received stock is excluded because Farmlync cannot assume the farm intends to carry every adopted reference product.

Add a product

Select Add product to search the governed shared library in the Supplies category. If a subcategory chip is selected, Farmlync uses it as the starting subcategory.

From the add-product flow you can:

• adopt an existing shared product;
• open a product that the farm already uses instead of duplicating it;
• continue to a farm-only product definition when the correct supply is absent; or
• receive the first delivery immediately after adding a product.

Use product setup for every definition, stock-tracking and reorder control. Adding or adopting a catalogue product alone does not add physical stock.

If the page has no products, authorized users see Add from library as the empty-state action.

Receive stock

Select the header Receive stock button to open a Supplies-only receipt and then choose the product. Select a row’s Receive shortcut to open the same receipt with that tracked product already selected.

Record the actual delivery rather than an expected order. The receipt flow captures the applicable quantity, date, supplier, cost, batch or lot, expiry and location details. After saving, open the product and verify that the on-hand balance and receipt evidence changed as expected. See Stock batches and Deliveries for the detailed controls.

Receiving stock changes the stock ledger. Adding a purchase proposal or purchase order does not.

Add a low product to the Purchase list

Select Buy on a low-stock row. Farmlync first asks the server for the applicable replenishment recommendation. When a positive quantity can be determined, the proposal is added to the Purchase list and a success message appears.

When Farmlync cannot suggest a positive quantity, the Choose purchase quantity panel opens:

Field	Required	What to enter
Quantity to buy (unit)	Yes	A positive amount in the product’s configured unit. The product’s reorder quantity is used as the starting value when available.
Purchase note	No	Supplier pack size, reason or other purchasing context.

Select Add to purchase list to create the proposal. A proposal does not place an order and does not increase on-hand stock. Continue through the Purchase list and purchasing guide and Purchase orders when an order is required.

Empty and error states

State	Meaning and response
No products yet	No active Supplies product exists for the farm. Add one from the shared library when authorized.
No products found	The search or subcategory produced no result. Clear the search or switch to All.
All products above reorder threshold	The low-stock-only view has nothing requiring replenishment. Return to the normal list if you need another product.
Failed to load inventory	The catalogue request failed. Check connectivity and reload before adding or receiving stock.
Purchase-list error	Read the message. If Farmlync asks for a quantity, complete the quantity panel; otherwise correct the stated problem before retrying.

Good stock practice

1. Search the full Supplies list before creating a product.
2. Adopt a governed library product when it accurately represents the item.
3. Configure stock tracking, unit, reorder level and reorder quantity for products whose balance matters.
4. Record every physical receipt against the correct product, batch and location.
5. Use Buy for purchasing intent and Receive only when stock has physically arrived.
6. Open Product detail to reconcile an unexpected balance before applying an adjustment.

Related guides

• Products explains the complete cross-category catalogue.
• Product setup explains product fields and operational defaults.
• Product detail explains balances, batches, movements, usage, receipts and cost.
• Stock movements explains the immutable movement ledger.
• Stock takes explains counted-versus-recorded reconciliation.
• Purchasing explains proposals and supplier planning.

Receive stock opens a Supplies receipt. The row Receive shortcut preselects a tracked product. Enter the quantity, date, batch or lot, location and cost from the actual delivery; then verify its new balance. A low-stock row’s Buy shortcut adds a proposal to the Purchase list, asking for a quantity and explanation if it cannot suggest one. A proposal or purchase order does not increase stock. Add, receive and buy actions require farm inventory-management permission.